Facility Use and Booking Guidelines

To ensure our church facilities serve the entire community effectively, we encourage all brothers and sisters to look not only to their own interests but also to the needs of other ministries (Philippians 2:4).
Please note that church facilities are for internal use only; all bookings must be made under a fellowship or ministry.
When booking, please select a room with a capacity and facilities appropriate for your event. In cases of overlapping needs, ministries are encouraged to communicate and collaborate on shared arrangements.

1. Booking Responsibility

Event Coordinator: The applicant who submits the booking form is designated as the default Event Coordinator. They are responsible for overseeing room setup, cleanliness, and the proper use of equipment.
Approvers: Each Ministry or Fellowship Coordinator acts as the Approver for their group’s bookings. All requests must be approved by the respective Approver before they are confirmed.

2. Booking Procedures

Advance Booking Notice: Please submit booking requests at least one week before the event unless there are special circumstances..
Availability Check: Before submitting, please review the 675/685 Facility Utilization Calendar to confirm availability.
Booking Overlap: If a room is already booked, please select an alternative time or space. If your ministry has a mandatory usage for a specific room, contact the Church Office to facilitate a discussion with the current occupant for a possible arrangement.
Confirmation: The Church Office will notify you of your booking status once approved.
Cancellations: If a room is no longer required, please notify the Church Office immediately to cancel the booking.

3. Event Coordinator Responsibilities

The Event Coordinator is strictly responsible for the following:

Room Setup & Restoration: Ensure the room is restored to its original layout and condition immediately following the event.
Energy Conservation: Verify that all lights, fans, and electronic equipment are powered off before departure.
Hygiene & Waste Management: If the event involves food or refreshments, the space must be thoroughly cleaned. All garbage must be properly bagged and disposed of in designated bins at 675 and 685.
Use of transport equipment: Return all borrowed items (e.g., handcarts to 685 Room 307 storage at 685) and ensure safety precautions are followed when using.
Support Contacts:

Audio Equipment Assistance: Peter Ng at (416) 918-6223.
Room Access/Locking: Leo Wu at (416) 417-4198 (Available Mon–Fri after 7:00 PM; Sat after 6:00 PM). Detailed contact info is also posted on each floor.

4. Gym Booking for Sports Activities

Waivers: All participants must complete a Release Waiver Form the first time they join a specific sporting activity.
Different activities: A new waiver must be submitted if a participant joins a different type of sporting event.

5. Parking Arrangements

Fellowship Members: Coordinators should remind participants to apply for an Annual Parking Permit via the church website at least two days in advance.
Non-Fellowship/Sports Events: Participants must apply for a Paper Parking Permit through the activities coordinator at least two days in advance.
One-Day Permits: For events outside office hours, coordinators obtain a one-day valid paper parking permit from the cabinet in front of Room 201 on the 2nd floor of 685.
Public Talks / Conferences / Events:
The coordinator must contact the office at least one week before the meeting to request the cancellation of parking enforcement patrols issuing tickets during the event period.

場地使用與預約指引

1. 預約責任

2. 預約程序

3. 活動負責人職責

活動負責人必須嚴格執行以下職責：

場地復原： 確保活動結束後立即將房間恢復至原有的佈置與狀態。
節約能源： 離開前確認已關閉所有電燈、風扇及各項電子設備。
衛生與垃圾處理： 若活動涉及膳食或茶點，必須確保空間清理乾淨。所有垃圾必須妥善裝袋並棄置於675 及685大廈的指定垃圾桶內。
運輸器材使用 ：歸還所有借用的教會公物（例如：將手推車歸還至 685 號樓 307 室儲物間），並確保使用時注意安全。
支援聯絡資訊：
- 音響器材使用協助：Peter Ng 416-918-6223。
- 房間閞門/鎖門：Leo Wu 416-417-4198（服務時間：週一至五 7:00 PM 後；週六 6:00 PM 後）。各樓層亦貼有詳細聯絡資訊。